The Signing Proof feature in Mekari Sign helps you create a digital trail for the physical document signing process. Through this feature, you can store important information about who signed the document, when the signing took place, and other supporting evidence in one centralized workflow. This makes the documentation process more secure, efficient, and ready to be used as a reference when needed. Here are the steps.
Go to the Signing proof menu.
Click the “Create Signing Proof Doc” button to create a new signing proof.
Enter the document name in the provided field.
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If you want to track the document as a contract, check "Track as contract".
- Once enabled, fill in the contract information that appears, such as the signing date and effective date.
- Additionally, you can check "Has expiration date" to add an expiration date to the contract. Then the Expiration date field will appear as shown below. Enter the document signing date.
Select the province and city where the document was signed.
Also enter the address where the document was signed.
Then select the document you want to include.
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Finally, in the Signing proof link section, enter the link to the signing proof of the document, either images or video.
You can also add more links by clicking “Add more link”.
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If needed, you can add a Custom field by clicking "Add new".
- Choose the Custom field you want to add, then enter its value in the provided field.
- Custom fields can be used to add additional information to the Signing Proof, such as contract number or other related information. If everything is correct, click “Continue” or you can also save it as a draft by clicking “Save as draft”.
Enter signer information by clicking “+ Add” in the Signer field.
Enter signer information such as full name, email address, and type and number of ID. Then click “Submit” to save.
In addition to signer information, you can also add notary (Notary), witness (Witness), and document copy recipient (Receive a copy) information by clicking “Add”.
If all information is correct, click “Upload”.
The document signing proof will appear in the My documents tab.
You can also click the “Actions” button then select View details to see the document details, Edit to modify, Mark as contract to mark the document as a contract, Download document to download, and Delete to remove it.
That concludes the explanation on how to manage document signing proof. Next, learn how to delegate documents here.
